PRIVACY NOTICE

Junior League of London operates jll.org.uk and may operate other associate membership and
booking websites. It is Junior League of London’s policy to respect your privacy regarding any
information we may collect while operating our websites.

By using the jll.org.uk website, Eventbrite account, sending us correspondence, making a donation,
attending one of our events, signing up to our e-mailing list or requesting contact via post or
telephone you consent to our use of your personal data in the manner set out in this privacy notice.

TYPE OF INFORMATION WE COLLECT

The amount and type of information that Junior League of London gathers depends on the nature of
the interaction within our organisation and website.

The personal data that we may capture includes:

•  Internet Protocol (IP) addresses for logged in users and for users leaving comments on
  jll.org.uk blogs/sites.
• non-personally-identifying information (“NPI”) such as the browser platform, language
  preference, referring site and date stamp. (NPI may also refer to anonymised information.)
• any information you give us when completing online forms, subscribe to our services, (such
  as publications, donors, fundraising and events) and email newsletters. This could include
  your name and email address.
• when you apply for a job or to volunteer with us, including to process applications and to
  monitor recruitment statistics. This could include your name, contact details, and other
  personal information such as background, education and career history.
• we ask visitors who sign up at jll.org.uk to provide a username and email address.
• Those who engage in transactions with Junior League of London are asked to provide
  additional information, including as necessary the personal and financial information
  required to process those transactions such as name and back account details.

In each case, Junior League of London collects such information only insofar as is necessary or
appropriate to fulfil the purpose of the visitor’s interaction with Junior League of London.

If you provide us with personal information about members of your family and/or dependents or
beneficiaries, it is your responsibility to inform them of their rights with respect to such information.
You also are responsible for obtaining the explicit consent of these individuals (unless you can
provide such consent on their behalf) to the processing (including transfer) of that personal
information for the purposes set out in this privacy notice.

If you are aged 16 or under‚ please get your parent or guardian’s permission before providing us
with personal information.

HOW WE GET YOUR PERSONAL INFORMATION AND WHY WE COLLECT IT

Most of the personal information we process is provided to us directly by you for one of the
following reasons:

• information we hold about you to support our fundraising operations.
• to manage feedback and complaints.
• to protect individuals and our Partners where current or potential future safeguarding
  concerns may arise.
• NPI is collected to better understand how Junior League of London’s visitors use its website.
• We use Google Analytics to increase our services and functionality. We make full use
  of Google’s IP Anonymization support which anonymizes your IP address at the earliest
  possible stage of the collection network.

We also receive personal information indirectly, from the following sources in the following
scenarios:

• Event hosting sites such as but not limited to Eventbrite.
• Donation platforms such as but not limited to JustGiving, Givergy and CAF America.

We use the information we receive to process event ticket payments, confirm attendees and track
and verify donations.

We may share this information with event venue hosts and external auditors. No personal contact
information will be shared.

Under the General Data Protection Regulation as incorporated into UK law (GDPR), the lawful bases
we rely on for processing this information are:

(a)  Your consent. You are able to remove your consent at any time. You can do this by
contacting our Data Protection Officer (please note this will impact your ability to
interact with our services).

(b)  We have a legal obligation (financial reporting and safeguarding duties).

(c)  We have a vital interest.

(d)  We need it to perform a public task.

HOW WE STORE YOUR PERSONAL INFORMATION

• Your information is securely stored on our online database and servers.
• In order to prevent unauthorized access or disclosure, we have put in place suitable physical,
  electronic and managerial procedures to safeguard and secure the information we collect.
• Certain information may be transmitted over the Internet, and this can never be guaranteed
  to be 100% secure. As a result, while we strive to protect your personal information, we
  cannot guarantee the security of any information you transmit to us, and you do so at your
  own risk. Once we receive your information, we make our best effort to ensure its security
  on our systems.
• In accordance with our legal obligations, we only keep information for as long as necessary
  to fulfil its intended purpose, after which time it will either be deleted, anonymised or in the
  case of membership information partially deleted in accordance with our membership Data
  Policy. For further information please refer to our Data Retention Policy 2021.

WHAT WE DO WITH YOUR DATA

•  Junior League of London reserves the right to infrequently release NPI by publishing a report
  on trends in the usage of its website.
• If you are a registered user of our website and have supplied your email address, Junior
  League of London may occasionally send you email updates on our activities and products as
  well as solicit your feedback. We will not contact you for marketing purposes by email, mail,
  phone or text message unless you have given your prior consent.
• If you send us a request (via email or one of our feedback mechanisms), we reserve the right
  to publish it in order to help us clarify or respond to your request or to help us support other
  users.

WHO HAS ACCESS TO YOUR DATA

• Your personal information will be disclosed within the organisation only to those individuals
  who need access to your personal information to perform their duties or where required or
  permitted by applicable law.
• Junior League of London may disclose personal information to third parties where necessary,
  for example to process a donation.
• Junior League of London may disclose personal information in response to a legal subpoena,
  court order or other governmental or regulatory requirement.
• Some of our employees, contractors and affiliate organisations may be located outside of
  your home country; by using Junior League of London’s websites, you consent to the
  transfer of such information to them. To the extent that we transfer your personal
  information to recipients in countries that do not have an adequate level of data protection,
  we will implement appropriate safeguards in compliance with applicable law to protect your
  personal information, including appropriate technical and organisational security measures
  and through the execution of appropriate contractual measures to secure such a transfer.
• Junior League of London will never sell potentially personally-identifying and personally identifying information to anyone.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites run by other organisations. This privacy notice
applies only to our website‚ so we encourage you to read the privacy statements on the other
websites you visit. We cannot be responsible for the privacy policies and practices of other sites
even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the
privacy policies and practices of the owners and operators of that third party site and recommend
that you check the policy of that third party site.

YOUR RIGHTS

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is
inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain
circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your
personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your
personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information
you gave us to another organisation, or to you, in certain circumstances.

Right to raise concerns – You have the right to raise concerns to with us or to the applicable
supervisory authority about our processing of your personal information. If you wish to raise
concerns with us, please see below. The applicable supervisory authority of Junior League London is
the UK’s Information Commissioner’s Office.

HOW TO CONTACT US

If you wish to exercise any of these rights or have further questions relating to our privacy policy and
personal data you can contact our Data Protection Officer by clicking here.

ADVERTISEMENT

Ads appearing on any of our websites may be delivered to users by advertising partners, who may
set cookies. These cookies allow the ad server to recognize your computer each time they send you
an online advertisement to compile information about you or others who use your computer. This
information allows ad networks to, among other things, deliver targeted advertisements that they
believe will be of most interest to you. This Privacy Policy covers the use of cookies by Junior League
of London and does not cover the use of cookies by any advertisers.

PRIVACY POLICY CHANGES

Although most changes are likely to be minor, Junior League of London may change its Privacy Policy
from time to time, and in Junior League of London’s sole discretion. Junior League of London
encourages visitors to frequently check this page for any changes to its Privacy Policy. If you have a
jll.org.uk account, you might also receive an alert informing you of these changes. Your continued
use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

COOKIES

This site uses cookies – small text files that are placed on your machine to help the site provide a
better user experience. In general, cookies are used to retain user preferences, store information for
things like shopping carts, and provide anonymized tracking data to third party applications like
Google Analytics. As a rule, cookies will make your browsing experience better. However, you may
prefer to disable cookies on this site and on others. The most effective way to do this is to disable
cookies in your browser. We suggest consulting the Help section of your browser or taking a look
at the About Cookies website which offers guidance for all modern browsers.

Currently we are using the following persistent cookies (all other cookies are session based and will
expire when you exit your browser):

_ga:
This cookie name is asssociated with Google Universal Analytics – which is a significant
update to Google’s more commonly used analytics service. This cookie is used to distinguish
unique users by assigning a randomly generated number as a client identifier. It is included
in each page request in a site and used to calculate visitor, session and campaign data for
the sites analytics reports. By default it is set to expire after 2 years, although this is
customisable by website owners. (Marketing, Tracking)

_gat:
This cookie is associated with Google Universal Analytics, according to documentation it is
used to throttle the request rate – limiting the collection of data on high traffic sites. It
expires after 10 minutes. (Marketing, Tracking)

_gid:
This cookie is asssociated with Google Universal Analytics. This appears to be a new cookie
and as of Spring 2017 no information is available from Google. It appears to store and
update a unique value for each page visited. (Marketing, Tracking)

euCookie:
This cookie is used to show that you have accepted our Cookie Policy. (Permission)